Schedule the business meeting in advance, giving notice at least 2 weeks prior. The business meeting should take place when the majority of the group/meeting’s members can attend to discuss the proposed changes, and potentially vote if a group conscience is reached during the meeting. The business meeting may be held before, after, or at a separate time from the regular meeting.
Whomever has been designated by the group/meeting to facilitate this vote will give notice of the business meeting to vote on this motion. When providing notice of the business meeting, inform the members of the business meeting’s subject including all of the relevant materials provided. This will allow members sufficient time to review the motion language and accompanying materials prior to attending the business meeting.
The link Marijuana-Anonymous.org/Vote and this page of frequently asked questions Marijuana-Anonymous.org/Vote/FAQ should be distributed as soon as possible. The length of the business meeting may be reduced by allowing everyone an opportunity to review and consider the proposed changes beforehand.